As a military host a handy checklist can be helpful.

Primary Planning
- Determine who will host the function,
- Will there be a guest of honor?
- Select a convenient date and time for the function
- Coordinate availability of guest of honor (if there is one).
- Determine the location.
- Select appropriate attire.


Guests
- Prepare a guest list.
- Mail invitation 3-5 weeks in advance (include a map if using an unfamiliar location).
- Keep a working list of acceptances and regrets.
- Will any of the guests require special attention (handicapped persons, dignitaries to be met, etc.).


Location – if using a club or caterer
- Select an appropriate menu.
-  Ensure an adequate number of bars and tenders. 
-  Ensure non-alcoholic beverages are available. 
- Coat/hat check available. 
- Name tags at check-in table, if desired. 
- A podium and microphone, if needed.
- Lighting at appropriate level.
- Parking facilities available.


Miscellaneous
- Decorations as appropriate (flowers, flags, etc.).
- Music, at appropriate sound level.
- Photographers, properly briefed beforehand.
- Receiving Line
- Inform members of order beforehand.
- Place a carpet runner in desired location of the line.
- Have a table nearby for the ladies’ purses and members’ beverages.
- Special events – will there be speeches, or presentations?
- Aides. Often it is helpful to have junior officers and spouses aid in manning check-in tables, directing guests, etc.